• Microsoft Publisher

    Create a publication by using one of the pre-designed publications

    1.       On the File menu, click New.

    2.       In the New Publication task pane , under New from a design, do one of the following:

    ·          To create a publication that you will print, click Publications for Print and then, under Publications for Print, click the type of publication that you want.

    3.       In the Preview Gallery on the right, click the design that you want.

    4.       Do any of the following:

    ·          To change the publication's overall design, click Publication Designs in the task pane, and then click the publication design that you want.

    ·          To change the publication's color scheme, click Color Schemes in the task pane, and then click the color scheme that you want.

    ·          To change the publication's font scheme, click Font Schemes in the task pane, and then click the font scheme that you want. .

    ·          Change or select any additional options in the task pane.

    5.       In your publication, replace the placeholder text and pictures with your own text and pictures, or with other objects.

    6.       On the File menu, click Save As.

    7.       In the Save in box, select the folder where you want to save the new publication.

    8.       In the File name box, type a name for your publication.

    9.       In the Save as type box, select Publisher Files.

    10.    Click Save.
     

    Change the size of a publication

    1.       On the File menu, click Page Setup.

    2.       Click the Layout tab.

    3.       Do one of the following:

    ·          Under Publication type, select the publication type you want, and then click OK.

    ·          Under Publication type, select Custom, enter the Width and Height you want, and then click OK.


     

    Use Publisher to Create a Class Newsletter

    Creating a newsletter gives students an opportunity to work together while practicing research and writing skills. When they are finished, their work can be distributed or displayed proudly. This article discusses creating a newsletter about the human body, but the newsletter format can be adapted to a variety of subjects.

    Create stories for your newsletter

    You may want to begin the project by having students propose and vote on a name for their newsletter.

    Next, you'll need to divide the class into groups and assign a story to each group. Here are a few topic ideas to get you started:

                           Editorial about the importance of nutrition.

                           "Interviews" with key organs or systems about their function in the body.

                           Tips for maintaining a healthy body.

                           A review of medical news stories.

                           A quiz or riddles that test the reader's knowledge of the human body.

    Your newsletter will need an editor. You may want to have the students edit each other's work, or you may want to serve as the editor. Either way, once the students have corrected their stories, it's time to compile and publish the newsletter.

    Create your newsletter

    Before students add their stories to the newsletter, give some thought to how you want the newsletter to appear. Publisher makes it easy to design and produce an attractive newsletter. While you can create newsletters (or any other publication) from scratch in Publisher, this article focuses on creating a newsletter using one of the Newsletter Wizard designs available in Publisher.

    Tip   If you plan to use Publisher to automatically convert your newsletter into a Web site, you must initially create your newsletter using one of the Newsletter Wizard designs.

    To create a newsletter

    1.       Start Publisher. In the New Publication task pane, click Publications for Print, and then click Newsletters.

    Note  If you are using Publisher 2002, click Newsletters in the New Publication task pane.

    2.       In the Newsletter Options task pane:

    ·          Under One- or two-sided printing, click 1 or 2 depending on how your newsletter will be printed.

    ·          Under Customer address, click None.

    ·          Click Page Content to choose the number of columns and the types of information you want on each page. On the inside pages of a two-sided newsletter, the Select a page to modify box appears. Select Left inside page or Right inside page, and then, for each page, choose one of the following formats: 3 stories, Calendar, Order form, Response form, or Sign-up form.

    ·          Click Publication Designs if you want to choose a different design.

    ·          Click Color Schemes to choose the color scheme you want.

    ·          Click Font Schemes to choose the typeface designs you want.

    3.       Replace placeholder text with your own text:

    ·          Click the placeholder text, and then type your own text.

    ·          To insert text from another file, right-click to select the placeholder text, point to Change Text, click Text File, choose your file, and then click OK.

    ·          The placeholder text provides an estimate of the number of words an article should contain to fit in the newsletter. You can use this information when making assignments.

    ·          In most cases, such as article headlines, the text resizes automatically to fit within the text box.

    ·          If you have already created a personal information set, your contact information and logo will replace some of the placeholder text automatically.

    4.       Replace placeholder pictures with your own pictures:

    ·          Right-click the placeholder picture, and then point to Change Picture. (If you don't see Change Picture when you right-click, click the placeholder picture once until you see the white circles surrounding the picture's frame. Click the picture again until you see gray circles with x's in them surrounding the picture itself, and then right-click the picture.)

    ·          Choose the source of the new picture, choose the file, and then click Insert.

    5.       When your newsletter looks the way you want it to, click Save on the File menu.

    Create a three-panel or four-panel folded publication

    Three-panel and four-panel publications are an ideal format to use when you create brochures or pamphlets. If you want to start with an existing design that has text, pictures, and colors that you can replace with your own, you can use one of the Brochure Wizards in Publisher. Or you can build your publication from scratch.

    Note  If you want to create a folded booklet, click a link in the See Also section, which is visible when you are connected to the Internet. To learn more about duplex printing if you want to print your publication yourself, click a link in the See Also section.

    Begin with a Brochure Wizard

    When you begin with a Brochure Wizard, you don't have to worry about setting up or designing your publication. All you have to do is select the brochure design that you want and then replace the placeholder text and pictures with your own text and pictures.

    You can also switch from a three-panel design to a four-panel design, and Publisher automatically rearranges the content. And you can add a response, sign-up, or order form to your publication with the click of a button.

    Here is how you create a three-panel or four-panel publication from a Brochure Wizard.

    1.       Start Publisher. In the New Publication task pane, under New from a design, click Publications for Print, and then click Brochures.

    2.       In the Preview Gallery on the right, click the design that you want.

    3.       In the Brochure Options task pane, for Page size, click 3-panel or 4-panel.

    4.       If you intend to mail the publication, click Include under Customer address. This adds text boxes for return address and mailing address to the appropriate panel of the publication.

    Tip   If you store customer names and addresses in a data file, such as a Microsoft Excel worksheet, you can use mail merge in Publisher to personalize copies of your publication for each of your customers. To learn more about mail merge, click a link in the See Also section, which is visible when you are connected to the Internet.

    5.       If you want to add a form to the publication, click either Response form, Order form, or Sign-up form under Form.

    6.       Click a placeholder text block, and then type the text that you want.

    7.       Right-click a placeholder picture, point to Change Picture, and then click the type of picture that you want to use.

    Note  If you right-click a picture and you don't see Change Picture on the menu, click the picture. You should see gray handles around the picture. Right-click it again and point to Change Picture.

    8.       If you want to change the color scheme of the publication to better reflect your company's character or to match your company's existing color scheme, click Color Schemes in the Brochure Options task pane.

    ·          To apply a color scheme, click the scheme that you want under Apply a color scheme.

    ·          To create a publication color scheme that exactly matches the colors that are used in other company materials, click Custom color scheme. To learn more about creating a custom color scheme, click a link in the See Also section, which is visible when you are connected to the Internet.

    9.       If you want to change the font scheme of the publication to better reflect your company's character or to match the font scheme that is used in other company materials, click Font Schemes in the Brochure Options task pane.

    ·          To apply a font scheme, click the scheme that you want under Apply a font scheme.


    Create a folded booklet in Publisher
     

    1.       On the File menu, click New.

    2.       In the New Publication task pane , under New from a design, do one of the following:

    ·          To create a publication that you will print, click Publications for Print and then, under Publications for Print, click Program.

    3.       Add pages according to your plan.
     


    Create a Calendar

    SAMPLE CALENDAR                                                                                                                                       Publisher calendar options allow you to customize a calendar with date ranges from 1900 to 2200 and to include one month or an entire year on each page.

    Do one of the following:

    1.       On the File menu, click New.

    2.       In the New Publication task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), under New from a design, click Publications for Print.

    3.       Under Publications for Print, click Calendars.

    4.       Under Calendars, click the type of calendar you want to create (Full Page or Wallet Size).

    5.       In the Preview Gallery, click the design you want.

    6.       Under Month or year in the task pane, click Change date range to pick a year between 1900 and 2200 for your calendar.

    7.       Use the commands in the Calendar Options task pane to customize your calendar.

    Note: For some calendar publication designs, you can include a schedule of events.